Office 2016 Mac Back Up
2021年10月10日Download here: http://gg.gg/w6amq
How do I make a backup of all my contacts in the Address Book in Outlook?
*Office 2016 Mac Back Up Version
*Mac Office 2016 Update
The short and easy answer to this question is;
Use TimeMachine to Automatically Backup Outlook 2016 for Mac Data TimeMachine is an Apple OS program that allows you to backup data, preferences, and other items. It’s best use is to set up a backup schedule to automatically make copies of the files on a regular basis. Today we mark the end of support for Office 2010 and Office 2016 for Mac. This means that we’ll no longer provide technical support, bug fixes, or security updates for these products, and organizations that continue to use them may face increased security risks and compliance issues over time.
*POP3 accounts
If you keep all your contacts in the Contacts folder of Outlook, simply make a backup of your main pst-file. The pst-file is the database that Outlook uses to store your mail, contacts, calendar items, tasks, notes and journal items in.
*IMAP accounts
*Outlook 2007 and Outlook 2010
Just like a POP3 account, your contacts are stored in your main pst-file (so not the one of your IMAP account). Making a backup of that pst-file also includes your Contacts.
*Outlook 2013 / 2016 / 2019 / Office 365
When you only have an IMAP account configured in Outlook, then your Contacts are stored in a “This computer Only” folder. In that case you can export or copy the Contacts folder to a pst-file as described in the “Backup Contacts folder only”.
You can also force Outlook to store your Contacts directly in a pst-file so you can backup this file. For details see; Don’t risk losing your Contacts and Calendar when using IMAP in Outlook 2013 or Outlook 2016.
*Exchange accounts
If you are using an Exchange account, then your contacts are stored on the Exchange server which should be backed up by your email administrator. Contact him/her if you want to know the frequency of the backups. You can also use the “Backup Contacts folder only” process explained below to make a backup of your own.
*Outlook.com and Hotmail accounts
While Microsoft does make backups of its Outlook.com (Hotmail) servers, it is recommended to still make your own backups as well. Use the “Backup Contacts folder only” process explained below to make a backup of your own.
*Become an Insider: be one of the first to explore new Microsoft 365 features for you and your business.
*Method 3: Backup and Restore Office 2016 / 2019 Activation. If you still couldn’t recover your Office product key, the last resort is to backup Office activation before reinstalling Windows or Office, so you can reactivate it later. To do this, open File Explorer and browse to the location: C: Windows System32 spp. Make a backup copy of all.
Note:
Outlook 2007 also keeps a cache of used addresses in an nk2-file. To backup or restore these addresses see; Import contacts from an nk2-file.
Outlook 2010, 2013, 2016, 2019 and Office 365 also have an AutoComplete list of addresses; Backing up and restoring the AutoComplete cache of Outlook 2010, 2013, 2016, 2019 and Office 365.Backup Contacts folder only
Apowersoft screen recorder uptodown. If you keep all your contacts in the Contacts folder and you only want to backup your contacts, then you can create a separate “Backup Contacts” pst-file for this;
*Add a new pst-file to Outlook and name it “Backup Contacts”
*Outlook 2007
File-> New-> Outlook Data File…
*Outlook 2010 / 2013 / 2016 / 2019 / Office 365
tab Home-> button New Items-> More Items-> Outlook Data File
*Office 365 (Simplified Ribbon)
tab Home-> drop down button on the New Email button-> More Items-> Outlook Data File…
*Select the Contacts Navigation (keyboard shortcut CTRL+3).
*Right click the Contacts folder of which you want to make a backup and choose Copy Folder.
*In the dialog that pops-up, select the “Backup Contacts” folder set and press OK.
*Repeat step 3 and 4 for each of the contacts folder which you would like to backup (like for instance the Suggested Contacts folder).
*Close Outlook and make a copy of the newly created “Backup Contacts” pst-file to your backup location.
To backup only your contacts, you can copy them to a separate pst-file.Restoring your Contacts
When you need to recover one or more Contacts from your backup file, you can restore it to your local hard drive (make sure not to overwrite any existing pst-files) and connect to it in Outlook via;
*File-> Open-> Open Outlook Data File
You will now see your connected pst-file in the Navigation Pane. Expand it to find your restored Contacts folder and copy the contacts back to your Contacts folder.
When you are done, you can disconnect the pst-file via;
*Outlook 2007
File-> Data File Management…
*Outlook 2010 / 2013 / 2016 / 2019 / Office 365
File-> Account Settings-> Account Settings…-> tab Data FilesThe (more) technical answer…
The Outlook Address Book itself cannot be backed up as such since no addresses are stored in it;
*The Address Book in Outlook is nothing more but a container for address lists; is does not hold any addresses itself.
*An address list is a container that holds the actual addresses. Common address lists for Outlook are;
*Contacts folder
*Global Address List (when using Exchange)
*LDAP (when using another server-based directory list)
How to backup the the Contacts folder has been described at the beginning of this tip. If you have additional contact folders (such as the Suggested Contacts folder), they can be backed up in the same way.
A Global Address List (GAL) and LDAP lists are located on the mail or directory server that you are connecting to. There is no need for you to make a backup of these address lists as they fall within the management of the server itself. If you were to reinstall your computer, these address lists are not affected and will be made available again when you reconnect to the server.
Note: Your mail administrator can help you getting the needed settings if you did not write down your account configuration settings before reinstalling.
Topics Map > Features and Functionality
Topics Map > Administrators
Audience: Departmental IT organizations and individuals interested in backing up their mailbox data.Summary
The purpose of this document is to provide strategies for backing up your Office 365 mailbox data. These strategies include:Learn more1. Manual backup optionsOffice 2016 Mac Back Up Version
These strategies are not recommended as long term solutions but can be used as temporary measures to ensure data is backed up or to back up data in preparation for a loss of access to your UW-Madison Office 365 account.Mac Office 2016 Update
*Back up your email, calendar, and contacts using Outlook 2016 if you intend to access the backed up data also using Outlook 2016:
*
*Access your backed up data by importing it back into Outlook 2016 for Windows or Outlook 2016 for Mac.
*Back up your data using Outlook 2016 for Mac.
*
Access your backed up data by importing it back into Outlook 2016 for Mac.
*See below for options to back up your email, calendar, and contacts if you DO NOT intend to access the backed up data from Outlook 2016 OR if you currently do not have access to Outlook 2016:
*
Configure your Office 365 account and use the export/backup options in another email application such as Thunderbird or Apple Mail.
*
Configure your Office 365 account and another email account in the same email application and drag & drop or copy & paste messages and folders from your Office 365 account into folders in your other email account.
*Note: email providers have different mailbox size limitations, so you may not be able to move all of your Office 365 email into one different email account.
*Save your calendar as an .ics file using Outlook on the web by following steps below. You can then import your .ics file into another calendar application or email account.
*Log into Outlook on the web and click on the gearwheel icon in the upper right to open your ’Settings’ menu.
*Scroll to the bottom and click on Calendar under ’Your app settings’.
*Click on Calendar publishing under ’Shared Calendars’.
*Select the calendar you want to save.
*Select ’Full Details’ for the permissions.
*Click Save to generate a link to your .ics calendar file.
*Click on the link next to ’ICS’ to save your .ics calendar file.
*
Export your contacts as a .csv file using Outlook on the web. You can then import your .csv file into another contacts application or email account.2. Third-party automatic backup tools and services
The third-party services below automatically create a local backup of mailbox data. This strategy, using these tools, can be used as a long term solution by either an individual or departmental IT staff on behalf of multiple people.
*MailStore Server
*MailStore Server can backup multiple Office 365 mailbox data in a local archive on your computer. You can do this either on a shared server, your PC, or USB drive as a ’portable’ option.
*MailStore Server provides additional capabilities for additional cost.
*Website: http://www.mailstore.com/
*Other options
*Services such as CloudAlly, Metalogix, and Backupify might also provide options to automate the process of backing up and restore mailbox data. However, the Office 365 Team has not tested these services.3. IT staff backing up data for all users within a department
Use third-party services, such as those listed above, for automating backups. Configure your preferred service to access the mailbox for each user within a department.Prerequisite for using a service account to backup mailbox data
Create an Office 365 service account (e.g. backups@mydepartment.wisc.edu) for the purpose of accessing each mailbox. The service account will need full mailbox permissions to each individual’s mailbox in order to backup and restore their mailbox data.
To obtain full mailbox permissions you can:
*Ask individuals to grant the Office 365 service account full mailbox permissions to their account.
*Grant full mailbox permissions on their behalf if you have authorized administrative access to the individual’s account.
The strategy listed above can be required and enforced via a departmental policy as a method to ensure all user’s mailbox data are backed up and capable of being restored by departmental IT staff.Advantages of backing up departmental Office 365 email
*Protection against data loss using 3-2-1 backup strategy (e.g., fat finger, ransomware, security threats).
*Assists with recovering deleted email.
*Record retention and eDiscovery.
*The Office of Legal Affairs and Office of Cybersecurity have the ability to place mailbox holds and perform eDiscovery searches for all individuals using Office 365.
*Using a third-party tool can be considered supplementary for the purposes of eDiscovery and record retention.
*Ideal in a situation where departmental IT have a need to assist in such activity.3-2-1 Backup strategyWhat is a 3-2-1 Backup strategy?
*Have at least 3 copies of your data.
*Backup your data in 2 different locations.(e.g.,internal hard drive, external hard drive)
*Have 1 copy of your backup location offsite (e.g., cloud)Source: 3-2-1 Backup Before It’s Too LateExample:
*Cloud-based copy: Your mailbox in Office 365 is considered one copy. Microsoft mirrors your data across geographically and has various safeguards to prevent accidental deletion and provides facilities for restoring accidentally deleted items.
*Local copy: Third-party software can be used to automatically copy mailbox data to a departmental server or workstation. Ex: Mailstore
*External copy: Local copy can be saved to a backup service. Ex: Bucky BackupNote: A department’s backup strategy will be contextual based on departmental needs and resources.
Download here: http://gg.gg/w6amq
https://diarynote.indered.space
How do I make a backup of all my contacts in the Address Book in Outlook?
*Office 2016 Mac Back Up Version
*Mac Office 2016 Update
The short and easy answer to this question is;
Use TimeMachine to Automatically Backup Outlook 2016 for Mac Data TimeMachine is an Apple OS program that allows you to backup data, preferences, and other items. It’s best use is to set up a backup schedule to automatically make copies of the files on a regular basis. Today we mark the end of support for Office 2010 and Office 2016 for Mac. This means that we’ll no longer provide technical support, bug fixes, or security updates for these products, and organizations that continue to use them may face increased security risks and compliance issues over time.
*POP3 accounts
If you keep all your contacts in the Contacts folder of Outlook, simply make a backup of your main pst-file. The pst-file is the database that Outlook uses to store your mail, contacts, calendar items, tasks, notes and journal items in.
*IMAP accounts
*Outlook 2007 and Outlook 2010
Just like a POP3 account, your contacts are stored in your main pst-file (so not the one of your IMAP account). Making a backup of that pst-file also includes your Contacts.
*Outlook 2013 / 2016 / 2019 / Office 365
When you only have an IMAP account configured in Outlook, then your Contacts are stored in a “This computer Only” folder. In that case you can export or copy the Contacts folder to a pst-file as described in the “Backup Contacts folder only”.
You can also force Outlook to store your Contacts directly in a pst-file so you can backup this file. For details see; Don’t risk losing your Contacts and Calendar when using IMAP in Outlook 2013 or Outlook 2016.
*Exchange accounts
If you are using an Exchange account, then your contacts are stored on the Exchange server which should be backed up by your email administrator. Contact him/her if you want to know the frequency of the backups. You can also use the “Backup Contacts folder only” process explained below to make a backup of your own.
*Outlook.com and Hotmail accounts
While Microsoft does make backups of its Outlook.com (Hotmail) servers, it is recommended to still make your own backups as well. Use the “Backup Contacts folder only” process explained below to make a backup of your own.
*Become an Insider: be one of the first to explore new Microsoft 365 features for you and your business.
*Method 3: Backup and Restore Office 2016 / 2019 Activation. If you still couldn’t recover your Office product key, the last resort is to backup Office activation before reinstalling Windows or Office, so you can reactivate it later. To do this, open File Explorer and browse to the location: C: Windows System32 spp. Make a backup copy of all.
Note:
Outlook 2007 also keeps a cache of used addresses in an nk2-file. To backup or restore these addresses see; Import contacts from an nk2-file.
Outlook 2010, 2013, 2016, 2019 and Office 365 also have an AutoComplete list of addresses; Backing up and restoring the AutoComplete cache of Outlook 2010, 2013, 2016, 2019 and Office 365.Backup Contacts folder only
Apowersoft screen recorder uptodown. If you keep all your contacts in the Contacts folder and you only want to backup your contacts, then you can create a separate “Backup Contacts” pst-file for this;
*Add a new pst-file to Outlook and name it “Backup Contacts”
*Outlook 2007
File-> New-> Outlook Data File…
*Outlook 2010 / 2013 / 2016 / 2019 / Office 365
tab Home-> button New Items-> More Items-> Outlook Data File
*Office 365 (Simplified Ribbon)
tab Home-> drop down button on the New Email button-> More Items-> Outlook Data File…
*Select the Contacts Navigation (keyboard shortcut CTRL+3).
*Right click the Contacts folder of which you want to make a backup and choose Copy Folder.
*In the dialog that pops-up, select the “Backup Contacts” folder set and press OK.
*Repeat step 3 and 4 for each of the contacts folder which you would like to backup (like for instance the Suggested Contacts folder).
*Close Outlook and make a copy of the newly created “Backup Contacts” pst-file to your backup location.
To backup only your contacts, you can copy them to a separate pst-file.Restoring your Contacts
When you need to recover one or more Contacts from your backup file, you can restore it to your local hard drive (make sure not to overwrite any existing pst-files) and connect to it in Outlook via;
*File-> Open-> Open Outlook Data File
You will now see your connected pst-file in the Navigation Pane. Expand it to find your restored Contacts folder and copy the contacts back to your Contacts folder.
When you are done, you can disconnect the pst-file via;
*Outlook 2007
File-> Data File Management…
*Outlook 2010 / 2013 / 2016 / 2019 / Office 365
File-> Account Settings-> Account Settings…-> tab Data FilesThe (more) technical answer…
The Outlook Address Book itself cannot be backed up as such since no addresses are stored in it;
*The Address Book in Outlook is nothing more but a container for address lists; is does not hold any addresses itself.
*An address list is a container that holds the actual addresses. Common address lists for Outlook are;
*Contacts folder
*Global Address List (when using Exchange)
*LDAP (when using another server-based directory list)
How to backup the the Contacts folder has been described at the beginning of this tip. If you have additional contact folders (such as the Suggested Contacts folder), they can be backed up in the same way.
A Global Address List (GAL) and LDAP lists are located on the mail or directory server that you are connecting to. There is no need for you to make a backup of these address lists as they fall within the management of the server itself. If you were to reinstall your computer, these address lists are not affected and will be made available again when you reconnect to the server.
Note: Your mail administrator can help you getting the needed settings if you did not write down your account configuration settings before reinstalling.
Topics Map > Features and Functionality
Topics Map > Administrators
Audience: Departmental IT organizations and individuals interested in backing up their mailbox data.Summary
The purpose of this document is to provide strategies for backing up your Office 365 mailbox data. These strategies include:Learn more1. Manual backup optionsOffice 2016 Mac Back Up Version
These strategies are not recommended as long term solutions but can be used as temporary measures to ensure data is backed up or to back up data in preparation for a loss of access to your UW-Madison Office 365 account.Mac Office 2016 Update
*Back up your email, calendar, and contacts using Outlook 2016 if you intend to access the backed up data also using Outlook 2016:
*
*Access your backed up data by importing it back into Outlook 2016 for Windows or Outlook 2016 for Mac.
*Back up your data using Outlook 2016 for Mac.
*
Access your backed up data by importing it back into Outlook 2016 for Mac.
*See below for options to back up your email, calendar, and contacts if you DO NOT intend to access the backed up data from Outlook 2016 OR if you currently do not have access to Outlook 2016:
*
Configure your Office 365 account and use the export/backup options in another email application such as Thunderbird or Apple Mail.
*
Configure your Office 365 account and another email account in the same email application and drag & drop or copy & paste messages and folders from your Office 365 account into folders in your other email account.
*Note: email providers have different mailbox size limitations, so you may not be able to move all of your Office 365 email into one different email account.
*Save your calendar as an .ics file using Outlook on the web by following steps below. You can then import your .ics file into another calendar application or email account.
*Log into Outlook on the web and click on the gearwheel icon in the upper right to open your ’Settings’ menu.
*Scroll to the bottom and click on Calendar under ’Your app settings’.
*Click on Calendar publishing under ’Shared Calendars’.
*Select the calendar you want to save.
*Select ’Full Details’ for the permissions.
*Click Save to generate a link to your .ics calendar file.
*Click on the link next to ’ICS’ to save your .ics calendar file.
*
Export your contacts as a .csv file using Outlook on the web. You can then import your .csv file into another contacts application or email account.2. Third-party automatic backup tools and services
The third-party services below automatically create a local backup of mailbox data. This strategy, using these tools, can be used as a long term solution by either an individual or departmental IT staff on behalf of multiple people.
*MailStore Server
*MailStore Server can backup multiple Office 365 mailbox data in a local archive on your computer. You can do this either on a shared server, your PC, or USB drive as a ’portable’ option.
*MailStore Server provides additional capabilities for additional cost.
*Website: http://www.mailstore.com/
*Other options
*Services such as CloudAlly, Metalogix, and Backupify might also provide options to automate the process of backing up and restore mailbox data. However, the Office 365 Team has not tested these services.3. IT staff backing up data for all users within a department
Use third-party services, such as those listed above, for automating backups. Configure your preferred service to access the mailbox for each user within a department.Prerequisite for using a service account to backup mailbox data
Create an Office 365 service account (e.g. backups@mydepartment.wisc.edu) for the purpose of accessing each mailbox. The service account will need full mailbox permissions to each individual’s mailbox in order to backup and restore their mailbox data.
To obtain full mailbox permissions you can:
*Ask individuals to grant the Office 365 service account full mailbox permissions to their account.
*Grant full mailbox permissions on their behalf if you have authorized administrative access to the individual’s account.
The strategy listed above can be required and enforced via a departmental policy as a method to ensure all user’s mailbox data are backed up and capable of being restored by departmental IT staff.Advantages of backing up departmental Office 365 email
*Protection against data loss using 3-2-1 backup strategy (e.g., fat finger, ransomware, security threats).
*Assists with recovering deleted email.
*Record retention and eDiscovery.
*The Office of Legal Affairs and Office of Cybersecurity have the ability to place mailbox holds and perform eDiscovery searches for all individuals using Office 365.
*Using a third-party tool can be considered supplementary for the purposes of eDiscovery and record retention.
*Ideal in a situation where departmental IT have a need to assist in such activity.3-2-1 Backup strategyWhat is a 3-2-1 Backup strategy?
*Have at least 3 copies of your data.
*Backup your data in 2 different locations.(e.g.,internal hard drive, external hard drive)
*Have 1 copy of your backup location offsite (e.g., cloud)Source: 3-2-1 Backup Before It’s Too LateExample:
*Cloud-based copy: Your mailbox in Office 365 is considered one copy. Microsoft mirrors your data across geographically and has various safeguards to prevent accidental deletion and provides facilities for restoring accidentally deleted items.
*Local copy: Third-party software can be used to automatically copy mailbox data to a departmental server or workstation. Ex: Mailstore
*External copy: Local copy can be saved to a backup service. Ex: Bucky BackupNote: A department’s backup strategy will be contextual based on departmental needs and resources.
Download here: http://gg.gg/w6amq
https://diarynote.indered.space
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